Bid for KCYPAA 2026
Bidding Requirements
A KCYPAA Bid committee is a committee comprised of at least 3 members of Alcoholics Anonymous under the age of 40, and who have at least 1 year of continuous sobriety. The rest of the committee can be any age and have varying lengths of sobriety. The committee must notify the Advisory Council within 30 days of the conference of their intent to Bid for the conference. The committee must meet all of the Bid Requirements to be considered for Conference Site Selection by the Advisory Council at the Conference.
Bidding Requirements:
1) We strongly encourage members of all ages to participate; however, we do ask that each committee have at least three members who have one or more years of sobriety. Provide a complete list of committee members with contact information and position.
2) Bid cities must have commitments from at least two hotels including dates showing availability of speaking rooms in the hotels, and proof that the hotels require no commitment as to the number of people attending. Provide copies of the Hotel Contracts.
3) Supply a list of any large-scale AA or other recovery related events that are scheduled near the proposed conference dates. This is done in the spirit of cooperation and in an effort to demonstrate our due diligence of avoiding conflicts with other events.
4) Bid cities must provide a statement of support from a minimum of one area delegate or trusted servant in support of hosting the convention in their city.
5) Bid Cities will be required to provide financial records from all committee activities, demonstrating financial autonomy and responsibility within the spirit of AA’s 12 Traditions.
6) Bid Cities must notify Advisory Council 30 days prior to the conference with their intent to bid.
7) Bid Cities must present their bid to the Advisory Council at the Saturday morning bid session in 30 minutes or less.
8) Bidders must provide a concise, written statement illustrating the need for this conference in their area.
9) Bid Cities must have available a temporary pre-registration flyer. Do not include the dates or hotel info.
10) Bid Cities are to provide a digital PDF copy of their bid package with all stated requirements to the Advisory Council Chairperson five days prior to the commencement of the conference. Bid Cities are also to provide at least three paper copies of their bid package to the Council at the start of the Saturday morning bid session. All bids will be considered.
11) Prospective bidders must read, understand and be prepared to agree with the requirements as written in the Host Committee Responsibilities.